Support
Tips
& Techniques
Desktop
1.
Use toolbar control shortcuts to speed up data
entry.
2.
Limit size of notification reports.
3.
Review your Heading1/2/3 structure.
Handheld
1.
Quickly create new punchlist items with the Copy
and New buttons.
2.
Crisp photos.
3.
Password entry.
4.
Easy text entry.
5.
Time of day entry.
6.
Resend notification.
Desktop
1.
Use toolbar control shortcuts to speed up data
entry.
Each button on the form toolbar has an associated
keyboard shortcut. Use keyboard shortcuts to speed
up data entry operations. The shortcuts can be
seen on the View and Edit menus. For example,
the shortcut to create a new record is Ctrl+N.
2.
Limit size of notification reports.
TX-501 usually sends (via email or fax) detailed
notification reports to responsible parties. Detailed
reports show one item per page and include associated
photos. If a particular recipient has a large
number of pending notifications, you may not want
TX-501 to send, for example, a one hundred page
fax. Fortunately, you are able to control such
behaviour.
Go to Setup/Address Book and find the particular
party. Note the options on the bottom of the form
regarding format of notification report. Here
you may specify whether this recipient always
receives summary or detailed notifications. In
fact, you may specify a maximum number of items
that TX-501 will use to determine whether summary
or detail format is more appropriate.
3.
Review your Heading1/2/3 structure.
After you have created your Heading1/2/3 (say,
Building, Level, Space) structure, print it out
via Reports/Building Level to ensure all is OK.
Handheld
1.
Quickly create new punchlist items with the Copy
and New buttons.
The Copy button will duplicate the current punchlist
item.
The New button will create a new punchlist item
with the same Headings as the current item.
2.
Crisp photos.
Sometimes photos may appear a little blurry or
not quite as you expect. There’s a slight
time delay between when you click the capture
button and when the camera actually takes the
image. After clicking the capture button, ensure
you hold the device still for a short period -
one or two seconds should be enough.
3.
Password entry.
If security is not a high priority, make your
field user passwords a little shorter than a traditional
password. A two or three-character password entered
via Graffiti on the device is usually secure enough
and allows quick entry into TX-501.
4.
Easy text entry.
There are two standard ways of entering text on
your Palm device – via the pop-up keyboard
or using Graffiti. Both have advantages and disadvantages:
The pop-up keyboard may be a little slow to use,
but requires no training – anyone can use
it quickly. Graffiti allows you to enter text,
but requires a little familiarization.
If you find yourself frequently entering common
phrases, like “marks on wall” or “chipped
tiles”, we recommend a third-party utility
called Pop! This application is available from
www.digitalglyph.com
and is relatively inexpensive. Give it a try.
5.
Time of day entry.
If you want to capture time of day as well as
date detail (for example, you may want to indicate
that a punchlist item is due for completion at
5:30pm on a certain day), go to Setup/Options/Other
in the desktop application and ensure Record Times
is turned on.
6.
Resend notification.
Say you’re on site, you quiz your subcontractor
about an open punchlist item and he indicates,
for whatever reason, that he did not receive notification.
TX-501 makes it easy to resend a notification.
On your handheld, find the open punchlist item.
Tap the More button and turn on “Resend
notification on next sync”. The next time
you sync with the desktop, TX-501 will mark this
item for resend.
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